Office manager for cpa firm

About the company

Our client is an Austin-based CPA firm founded in 2011. They provide accounting services to individuals, businesses, and not-for-profit organizations. They offer both cloud-based remote accounting and traditional face-to-face accounting to fit their clients’ needs.

About the company’s culture and values

Their main values are ethics, dedication to their clients and flexibility. The three employees and the owner of the company work part-time and promote good work-life balance.

Responsibilities

• Serve as the point person for office operations and right hand person for Owner
• Manage Owner email account, calendaring, scheduling, and reminders for upcoming deadlines and deliverables. Manage information flow in a timely and accurate manner.
• Respond to client inquiries and manage client services
• Project and Team Management - follow up on deliverables and deadlines
• Creating process documents as needed
• Manage Accounts Receivable and Accounts Payable. Internal bookkeeping and payroll may be added down the road.
• Conduct research & generate reports
• Vendor Management
• Update client database
• Coordinating with vendors on behalf of firm and/or clients.
• Coordinating with governmental agencies.
• Contacting technical support.

Software: 

• Proficient in Microsoft Office and Google Suite
• Quickbooks Desktop and/or QuickBooks Online is a plus

Skills to succeed in this mission

Required:

• Detailed-oriented, ability to prioritize and deal with multiple priorities simultaneously
• Excellent time management skills
• Professional with great written and verbal communication skills
• Strong interpersonal skills
• Ethics, integrity and ability to deal with confidential information
• Bachelors degree and at least five years of experience

Desired:

• Knowledge in finance/accounting and/or bookkeeping beneficial

Workplace information

• Hours per week: 5 to 15 hours per week with flexible schedule. Ideal candidate able to work 1-3 hours each weekday.  
• Hourly rate starts at: $40/hour
• Workplace: Mostly remote with some in-person meetings at the office as needed.
• Reliable highspeed internet necessary. Laptop provided employer. Printer and shredder are the responsibility of the employee.
• Employment Status: W2 Employee
• Location: West Austin